Consenting Patients
Consenting in Prep (Pre-Procedure)
This is the case for MOST studies.
Consenting in prep takes some planning. The main challenge is balancing between not disrupting the workflow of the prep nurses with trying to complete all the research-related tasks on time so that the patient’s case will not be delayed. It might seem difficult or awkward at first, but it’ll become second nature to you
Check the snapboard, when the patient's case turns yellow, it means they are in facility. It might still take a few minutes for them to be brought back to the prep area.
Go to the prep area and look for the prep lead room to look at the whiteboard. Take note of which room they are in and who their nurse is.
Place the “Research” magnet in the furthest right column on the marker board next to the patient’s name
Find the nurse that the patient will have. If you ever need to reach NCHV PREP (let’s say it’s early in the morning and you’re driving to consent a patient and need to figure out where they are, just call: 919-784-6508). When you find the nurse, tell them you want to talk to their patient about research and ask them if they would rather you go in as soon as the patient is roomed or wait. Most nurses do not mind you going in first, but make sure you ALWAYS ASK!
Seeing the patient as soon as they are roomed is ideal. This will save you a LOT of waiting around. Many nurses are fine with completing their assessments in conjunction with the consent process (super efficient, but can draw attention away from the patients at times, depending on their cognitive ability). It will kind of be a dance. Each nurse has different preferences, so be adaptable.
If the patient declines, just let the nurse know you are all done.
If patient consents, put a patient ID sticker (get it from their chart folder) on the first page, then make a copy of the ICF for the patient to take home for reference & give them a business card with your contact information. Make sure you keep the original copy.
Some studies will require baseline testing (labs, ABIs, etc.) pre-procedure. Find the APP to place those orders. Or contact one of our research nurses (Penny, Tiffany, Jenn).
Consenting inpatients, in clinic, or in pre-admissions testing
The key points to take note of are same as consenting in prep. It is usually a little less frantic since there is less of a time crunch, especially when it comes to placing orders and waiting for tests to result.
As always, COMMUNICATION and ADAPTABILITY are key. When speaking with an inpatient, check with their nurse whether it is a good time to go in and see the patient. Same as for pre-admissions testing.
Most of the hospital staff are not familiar with research and a lot of times you would find yourself "inserting" yourself into some sort of pre-established workflow. Be strategic about doing this as seamlessly as possible. Be assertive when needed because you should not need to "feel bad/awkward" for doing your job.
Tips for going through an ICF with patients
The basics:
Introduce yourself and your intentions
Loop in family/friends/other accompanying persons into the conversation. A good way to start is "Who do you have here with you today?" to not assume.
Check for consent and understanding in small segments ("Would you like to hear more? Do you have any questions")
Tailor your explanation to individual patient needs and understanding levels. Ask them (or check their chart) if they have had a similar procedure before. Ask them what they already understand and go from there.
Review all the information in the ICF. The gold standard is to go page by page. Some patients prefer to do more independent reading. Adjust as necessary.
Speak confidently and lean towards using positive/opportunity-oriented terminology, but remember it is not your job to "convince" the patient to be in the study. That decision has to be completely up to them.
The "fun" parts:
I think getting to explain studies to patients is one of the most rewarding parts of the job. There are many ways to do it that are definitely wrong, but there is no one right or formulaic way to do it. Over time, you will probably notice some personal styles emerge in the way you approach patients about consent.
Extra resources:
This document from a previous coordinator
Use ChatGPT as a reference for "what are good ways to explain xyz"
Last updated